Once you have chosen a platform to hold your tasks you simply need to fill it with the things you need to do. Start with 15 minutes or an hour. Take time to gather all the various things you are using to currently organize your to do list. This is not the time to evaluate your tasks, you are simply collecting them. Don’t worry about when you will do these tasks, for this exercise it…
A synchronized calendar is just one element in the larger system of your Digital Office Universe. Once you have chosen your Digital Office Universe setting up your calendar system is easy. Your goal is to have access to your calendar wherever you are so you can take advantage of opportunities when they arise. That means on your smartphone and on the devices (laptops, desktops, tablets) you use to do your work. At a networking event,…
How much time do you spend coordinating schedules with other people? How much frustration do you endure because of last-minute schedule conflicts, forgotten appointments, or the need to go check a calendar that is not with you when you need it? The ability to share calendars have taken digital calendars from a newfangled coolness to a necessity. The paper planner just can’t compete here. In modern digital terminology, a shared calendar is a calendar that…
The magical world of color. Wouldn’t it be great to look at your calendar and know exactly what you need to do based on the color coding of your calendar? How many of you already color code your calendar? What made you choose which colors for what? For those of you who would like some ideas for calendar color coding you’re going to love this. The idea is to make it so at a glance,…
If you use an automatic scheduling system, you may occasionally be worried that your people will schedule time that you have set aside for other things or maybe you need to be able to open up time for your extra special clients. How do you avoid this worry? You can ease your mind by using your scheduling program in tandem with your primary calendar. This takes a bit of setup and most likely a change…
What do you need from your calendar? and is it doing that for you? We (as individuals) are comprised of teams and families and co-workers and such. We are not isolated islands. What we choose to do or don’t do often requires a lot of coordinating, and thus, the calendar was born. Go do your own research into the origin of calendars if you want more information on that. For our purposes let’s just talk…
The goal of your task list is to remind you to do the things you need to do. In a previous post, Your Digital Task List, we talked about the elements that matter in choosing a good digital task list. This time we will talk about how to use your task list to support you in actually completing the tasks you need to complete. Let’s do this in the simplest way possible Set a planning…
It’s what we do that matters. Not what we think or wish or hope for, it is what we do. It’s not a question of should, it’s a question of how. Most of the arguments around task lists are not whether or not to make a list, but rather how to make the list. Digital or old school, notebook or post-its, desktop program or phone app, priority matrixes, project clumping, tickler files … Let’s save…
You Need a Reliable Calendar System What time was that appointment? Where was it again? What do you mean I am late? Didn’t we schedule this for 11:00? While getting to the right appointment at the right location at the right time can occasionally go haywire and people are understanding, don’t let missing appointments become a habit. What and Why of a Reliable Calendar System The best way to prevent missing out on your important stuff is to…
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